Faculty Resources

Absences, Volunteer, and other HR Forms

HR-related forms on absences, etc. are available on the Human Resources web page.

Travel, Bookstore, Purchasing

• travel request
• textbooks
• purchasing/travel advance/expense
• Visit the Business Office for other forms.

Curriculum Development

Please visit the Curriculum Develoment page for materials and resources.

Evaluation Forms

Evaluation forms may be found on the Faculty Evaluation tab at this link, under full-time or part-time faculty sections as appropriate. 

Instruction Forms, etc.

• Equipment on Loan Receipt Form
• Directed Study Form
• Independent Study Form
• Lottery Request Form
• Office Hour Schedule Form For Faculty
• Petition-Change of Final Exam Date
• Positive Attendance Form
• Professional Advancement Form
• Release Of Liability & Medical Consent Form
• Request to Meet Class-Off-Site Location
• Student Travel Form

Here are the syllabus standards for instructors to use when constructing course syllabi. 

Unless specifically exempted by statute, every class for which the average daily attendance is reported for state funding is open to enrollment by any person who has been admitted to the college and who meets established prerequisites.  Exception to this policy will be made when safety or legal requirements are limiting factors in the conduct of a course.  Students denied enrollment by policy may apply directly to the Chief Instructional Officer.

Concurrent high school students must complete a High School Co-Enrollment Student Permit form with approval from their parent/guardian and school principal and submit to the Admissions & Records Office for processing. Assessment testing is not required for non-academic courses. Concurrent enrollment for an activity course cannot exceed 10% of the total enrollment with an overall enrollment of 5%.

Faculty members may allow students to enroll in closed courses. An Add Authorization form with the instructor’s signature must be submitted to the Admissions & Records Office during registration dates for processing. Students will be officially enrolled for the course. Emails from a faculty member will suffice in place of a signature, the email should include the student’s name, ID, course and CRN number.

Petition to Add or Drop a Course Late 

Students may petition to register late, be reinstated into a course, or drop a course after the last day to drop. A Petition to Add or Drop a Course Late must be approved and signed by the instructor and the Chief Instructional Officer prior to being processed in the Admissions & Records Office.

The State of California Education Code, the California Commission on Athletics (COA) and State and Federal Financial Aid programs require that accurate enrollment reports be maintained and reported every semester. The A & R Office relies on faculty to report student attendance information so that these mandated reporting regulations will be accurate - this is done by verifying attendance via census and clean up rosters.

Census rosters

These rosters reflect the HEADCOUNT - students reported to the State of California for apportionment and are the only HARD COPY rosters you will receive. Instructors are responsible for verifying census rosters for State reporting.

Census Rosters for Full-Term Courses

Admissions & Records will email the census roster to all instructors the third week of the semester.0

First/Second Nine-Week/Short Term Courses

These rosters are emailed to instructors according to the Academic Calendar census dates.

Please make sure rosters are returned to the Admissions &Records Office by the due date!

Completing Census Rosters

Students who were enrolled but never attended: 

Mark these students as NO SHOWS. Write “NS” next to the student’s name.

Students Who Attended at Least Once - then Stopped Attending

As of the census date, drop these students and note the LAST DATE OF ATTENDANCE. Write “DROP” next to the student’s name with the LAST DATE OF ATTENDANCE.

Please sign and date all rosters in ink and return to the Admissions & Records Office by the due date.

If a student is dropped in error, please contact an Admissions & Records Office immediately so that the student’s record can be corrected. PLEASE DO NOT WAIT UNTIL THE END OF THE SEMESTER. Attempting to reinstate students after the semester ends will delay the distribution of grade reports, could affect the student’s athletic eligibility and financial aid awards, and will delay state reporting and projections.

Clean Up Rosters (any time in the semester)

Instructors will be reminded via email before the second financial aid disbursement to drop students who have quit attending. Please see the Financial Aid webpage for information in regards to disbursement dates. 

To drop students who stopped attending, print a “Summary Class List” from your Faculty Portal, indicate the student who needs to be dropped, write the last date of attendance next to the student’s name, sign and date the roster and submit to the A & R Office for processing.

Positive Attendance Guidelines for Courses

If your course requires positive attendance records, you are responsible for reporting the number of hours students attended. This includes recording attendance for students who drop the course—you may still report their positive attendance hours.

Key Points:

• Positive attendance applies primarily to activity-based classes (e.g., HES, ORL) and not to academic courses.
• If you are unsure whether your course is designated as a positive attendance course, please contact Ashley Snow at asnow@frc.edu or x214 immediately for confirmation.

Daily Attendance Documentation

• Document attendance daily for all enrolled students, recording their attendance for each class session.
• At the end of the semester, email your completed attendance documentation to Lori Bergum at lbergum@frc.edu.

End-of-Semester Reporting

• Enter positive attendance hours into Banner when submitting final grades.

Adhering to these guidelines ensures accurate reporting and compliance with attendance requirements.

Independent Study is designed for a student who, due to special circumstances, cannot attend a class as regularly scheduled. A student may only petition for a FRC curriculum approved course. Academic standards, procedures for evaluations of student progress, and access to the instructor are the same as those applied to other credit courses or conducted by other instructional methods. If the requirements of the learning contract are not completed by the designated completion date, a grade of F will be awarded. 

1. The Independent Study form must be filed in the A & R Office during the first eight (8) weeks of classes. 
2. The student and the instructor meet collaboratively to initiate the Independent Study contract.
3. The faculty member will electronically forward the Independent Study contract to the Administrative Assistant/CIO for review and approval by the Chief Instructional Officer.  http://www.frc.edu/instruction/Forms
4. The Instruction Office forwards the approved contract to the Instructional Scheduler for assignment of the course registration number. 
5. The Class Scheduler will forward via email a copy of the final approved contract to the faculty member. 
6. The faculty member will contact the student to inform them that they may now enroll.
7. The student enrolls online in the course and pays all applicable fees.

Directed Study is designed for a student who wishes to take additional coursework in a field of study after having completed sufficient coursework within their field as determined by the faculty member in the discipline and approved by the Chief Instruction Officer. Check the college general catalog for courses numbered 291. 

In accordance with Education Code 72252.3 and District Policy, students may audit courses under the following conditions:

1. The student has taken the course the maximum number of times.
2. Admission of audit students will not result in a credit student being denied access.
3. Audited courses do not receive credit.

Fees:

1. A fee of $15.00 per semester unit will be charged except as noted in #2 below.
2. Students enrolled in ten or more semester units shall not be charged a fee to audit three or fewer units; they will be charged for units in excess of three at the rate of $15.00 per unit.
3. Individuals who are not currently enrolled must either pay the health fee of $18.00 or show evidence of medical and accident insurance.

Registration Procedures:

1. Submit a completed “Petition to Audit” form to the Admissions & Records Office before the semester begins.
2. Audit petitions will be approved the last day to enroll for classes. If the class is full, priority will be given to students enrolled for credit.
3. Audit students will not appear on class rosters.
4. Final determination to permit a student to audit a course is made by the Chief Instructional Officer or his/her designee.

Student Responsibilities:

1. Students who audit will be expected to participate in all class activities with the exception of examinations.
2. Auditors are expected to provide and/or pay for all required course material(s).

Permission to enroll in overlapping classes is granted under rare and exceptional circumstances. The student and instructor must complete an Overlapping Classes Form and list the dates/days and times that the student will make up the missing hours. Completed forms must be submitted to the A & R Office for processing.

The instructor must directly supervise the portion of the class being made up due to the overlap. Without a completed form being processed by the A & R Office, the student will not be enrolled in one of the overlapping classes. Please check your Faculty Portal to verify that the student is enrolled for your course.

An alternative to overlapping of classes is "Contract Independent Study."  By using a contracted independent study the student will sit in on the non-overlapping portion of the class and complete the rest of the hours (the overlapping portion) through independent study which requires indirect supervision of study.

Instructors are responsible for maintaining class attendance records for all courses taught for a minimum of 3 years (California Education Code).

Instructors establish the attendance policy for their classes and determine the consequences of absences and late arrivals. Students are assessed based on their ability to demonstrate proficiency in meeting course objectives. Since attendance is neither part of the course subject matter nor a discipline-specific skill, it may not be directly assessed as part of the curriculum.

However, class participation is often a means for students to demonstrate their understanding of course material. Because students who miss class cannot participate in discussions, many instructors include "participation" as a component of the course grade. While this criterion cannot overshadow all other grading factors, it may influence the grade—particularly when participation involves specific in-class activities, assignments, or quizzes.

See Title 5 language below on attendance. 

Dropping a student for non-attendance: Any student enrolled in a course that does not attend the first two class meetings without prior notification to the instructor, may be dropped from the course as a "No Show" by the instructor without notice. Title 5 langauge (below) notes that since college credit units are calculated in part based on a given number of hours spent in class, students who miss an excessive amount of class time cannot be said to have fulfilled the course requirements and may be dropped from the course. The manner and criteria by which excessive absences are calculated is not stated in Title 5 and is therefore generally determined by local policy.

Students are responsible for making arrangements with their instructors to complete missed coursework.

If it becomes necessary for a student to take an emergency leave of absence, permission must be obtained from each instructor for an Incomplete Grade prior to the leave request or file an Official Withdrawal request with the A & R Office.

Title 5 section 55002.a.2.A 

“Grading Policy. The course provides for measurement of student performance in terms of the stated course objectives and culminates in a formal, permanently recorded grade based upon uniform standards in accordance with section 55023. The grade is based on demonstrated proficiency in subject matter and the ability to demonstrate that proficiency, at least in part, by means of essays, or, in courses where the curriculum committee deems them to be appropriate, by problem solving exercises or skills demonstrations by students.”

Title 5 section 55002.a.2.B

“The course grants units of credit based upon a relationship specified by the governing board between the number of units assigned to the course and the number of lecture and/or laboratory hours or performance criteria specified in the course outline.”

Final grades are due at the end of the semester for all full-term courses, the following Monday for first and second week courses and short-term courses.

Academic and Grade Symbols

Evaluation of student achievement is made in relation to the attainment of specific course objectives. At the beginning of each course, the instructor will outline the course objectives and explain the basis upon which grades will be determined. Grades from the following grading scale, as approved in AP 4230, shall be averaged on the basis of the point equivalencies to determine a student’s grade point average (GPA). Beginning the Fall 2004 term, grades will be calculated using plus and minus. The highest grade shall receive four (4) points and the lowest grade shall receive zero (0) points, using only the following evaluative symbols:

Grade and Grade Points Per Unit

• Grade: A, Rating: Excellent, Grade Points per Unit: 4.0
• Grade: A-, Rating: Excellent, Grade Points per Unit: 3.7
• Grade: B+, Rating: Good, Grade Points per Unit: 3.3
• Grade: B, Rating: Good, Grade Points per Unit: 3.0
• Grade: B-, Rating: Good, Grade Points per Unit: 2.7
• Grade: C+, Rating: Satisfactory, Grade Points per Unit: 2.3
• Grade: C, Rating: Satisfactory, Grade Points per Unit: 2.0
• Grade: D+*, Rating: Passing, Grade Points per Unit: 1.3
• Grade: D*, Rating: Passing, Grade Points per Unit: 1.0
• Grade: F*, Rating: Failing, Grade Points per Unit: 0.0
• Grade: FW**, Rating: Unofficial Withdrawal, Grade Points per Unit: 0.0

* may not be used for college-level English, Math, or major requirement courses

Also, by law, the instructor is solely responsible for the grades they assign; no instructor may be directed to change a grade except in certain narrow circumstances authorized by Education Code, Section 75224. 

Education Code, Section 76224(a).  “When grades are given for any course of instruction taught in a community college, the grade given to each student shall be the grade determined by the instructor of the course and the determination of the student’s grade by the instructor, in the absence of mistake, fraud, bad faith, or incompetence, shall be final.”

Pass/No Pass

Students who do not wish to receive a letter grade may enroll in 3 units (or one class exceeding 3 units) per semester on a Pass/No Pass grading basis. This option only applies to courses designated as Pass/No Pass in the Course Outline of Record.

• (P) - Credit will be awarded for work equivalent to a grade of “C” or better.
• (NP) - No credit will be given for “D” or “F” work.
• Students may not take classes in their majors on a P/NP basis.
• A maximum of 12 P/NP units may be applied toward completion of the Associate Degree at Feather River College.
• Transfer institutions may not accept P/NP classes.
• Once the P/NP form is filed, the designation may not be converted to a letter grade.

Students who wish to be graded on this basis must change their grading option on their Student Portal no later than before the end of the first 30% of the duration of the course.

P/NP grades will be recorded on the student’s permanent record and appropriate unit credit will be awarded. P/NP grades will not be used to compute a student’s grade point average.  However, units attempted for which a NP grade is recorded will be used in determining Financial Aid eligibility, progress probation and dismissal.

Incomplete Grades

An incomplete grade of "I/A, I/A-, I/B, I/B-, etc." with the final grading mode may be given in the event of an unforeseeable emergency and justifiable reason, if a student does not complete all requirements of a course by the end of the academic term.

Students requesting an incomplete grade must contact the instructor and complete an Incomplete Grade form outlining the conditions the student must meet to receive the final grade. Instructors are responsible for submitting the completed Incomplete Grade form to the A & R Office.

Coursework for an incomplete contract must be completed within one year of the end of the semester during which the incomplete grade was posted. If the final grading mode (A, A-, B, B-, etc.) is different than the original posted incomplete grade, the instructor must submit a Grade Change form to the A & R Office with the correct grade.

FW Grading Option

The FW grade is used to indicate that a student has both ceased participating in a course sometime after the last day to officially withdraw from the course without having achieved a final passing grade, and that the student has not received district authorization to withdraw from the course under extenuating circumstances.

Students may request that an instructor change a grade recorded in error by completing and submitting a Change of Grade form available at the Admissions and Records Office. Grade changes must be appealed within one year from the end of the semester in which the course was taken.

The Faculty Portal (MyFRC) is where instructors can find information regarding their course schedule, enrollments, and end of term grade entry. The link to the Portal, also referred to as Banner, is located on the FRC home page. 

To enter the Portal you will need your FRC identification number (900#) and PIN. If you do not have this information, contact Human Resources. As legally required, accessing the Portal will also involve multi-factor authentication, so have your phone and/or email available to follow these security measures.

Here are more detailed instructions on how to access the Portal.   

Philosophy

Academic freedom is defined as the freedom to teach and learn in an atmosphere of free inquiry and expression, including freedom in presenting and discussing subjects, as  well as any other relevant matters, including controversial matters, as long as the difference between personal opinion and factual information is clearly delineated. This applies to all members of the Feather River College community: faculty, students, classified and administrative staff, and trustees. The Board of Trustees recognizes that academic freedom is necessary to the pursuit of truth and supports the principles of academic freedom enunciated in contracts negotiated between the District and bargaining units (e.g. Article 4 on academic freedom, Agreement Between Feather River Federation of Teachers AFT/CFT, AFLCIO and Feather River Community College District; and Article 4 on academic freedom, Agreement Between Feather River Federation of Teachers, Associate Faculty Chapter, AFT/CFT, AFL-CIO and Feather River Community College District) or, in the case of students, as outlined in the policy on Standards of Student Conduct.

(Source: BP4030)

The Policy

1. It shall be the policy of the District and the Federation to encourage full freedom for faculty to teach, research, and pursue knowledge as set forth in this Article and subject to the applicable provisions of law.
2. In the exercise of this freedom, the faculty member may, as provided in the United States and California constitutions and other applicable laws, discuss their own subject or area of competence in the classroom, as well as any other relevant matters, including controversial matters, so long as they distinguish between personal opinions and factual information.
3. Faculty shall be free from unlawful harassment or from unlawful interference or restrictions based on political views.
4. The District shall not interfere with a faculty member’s freedom of speech or use of materials in any teaching assignment, except as allowed by law.
5. This Article is intended to declare the District's and the Federation's intent to allow those activities protected by constitutional freedom of speech and other forms of academic freedom protected by the laws of the State of California and the laws of the United States.
6. Faculty members shall maintain the exclusive right and responsibility to determine grades based upon their professional judgment. When grades are given for any course of instruction taught, the grade given to each student shall be the grade determined by the instructor of the course, and the determination of the student's grade by the instructor, in the absence of mistake, fraud, bad faith, or incompetency, shall be final.
7. The freedom to think, to read, to speak, and to question is necessary to the development of an intelligent citizenry. These freedoms constitute a part of the philosophy of the instructional program at the college and are guaranteed to the faculty.

(Source: Federation of Teachers {AFT/CFT} Contract-Article4)

Students of Feather River College (FRC) are expected to behave as responsible members of the college community and to be honest and ethical in their academic work. FRC strives to provide students with the knowledge, skills, judgment, and wisdom they need to function in society as educated adults. To falsify or fabricate the results of one's research; to present the words, ideas, data, or work of another as one's own; or to cheat on an examination corrupts the essential process of higher education.  For more details on this policy, go to this link.

AP 4245    Academic Integrity

References: Feather River College BP/AP 5500 Standards of Student Conduct; California Community Colleges, Chancellor’s Office: Legal Opinion 07-12

Forms of Academic Dishonesty

Actions constituting violations of academic integrity include, but are not limited to, the following:

Plagiarism: the use of another's words, ideas, data, or product without appropriate acknowledgment, such as copying another's work, presenting someone else's opinions and theories as one's own, or working jointly on a project and then submitting it as one's own. This includes the authorized use of generative artificial intelligence without proper citation.

Cheating: the unauthorized use or attempted use of the following: materials, electronic devices, information, or study aids, or generative artificial intelligence; or an act of deceit by which a student attempts to misrepresent academic skills or knowledge; unauthorized copying or collaboration.

Fabrication: intentional misrepresentation or invention of any information, such as falsifying research, inventing or exaggerating data, or listing incorrect or fictitious references.

Collusion: assisting another person to commit an act of academic dishonesty, such as paying or bribing someone to acquire a test or assignment, taking or assisting in a test or doing an assignment for someone else, or allowing someone to do these things for one's own benefit.

Other Acts of Academic Dishonesty: the intentional violation of college policies, such as tampering with grades, misrepresenting one's identity, or taking part in obtaining or distributing any part of a test or any information about the test.

Artificial Intelligence

Absent a clear statement from a course instructor, use of or consultation with generative AI shall be treated the same as assistance from another person. In particular, using generative AI tools to substantially complete an assignment or exam (e.g. by entering exam or assignment questions) is not permitted. Students should acknowledge the use of generative AI (other than incidental use) and default to disclosing such assistance when in doubt.

Individual course instructors are free to set their own policies regulating the use of generative AI tools in their courses, including allowing or disallowing some or all use of such tools. Course instructors should set such policies in their course syllabi and clearly communicate such policies to students. Students who are unsure of policies regarding generative AI tools are encouraged to ask their instructors for clarification.

Academic Dishonesty Process

When a student is accused of any form of academic dishonesty, an informal as well as formal action may be initiated by the faculty member.

Academic Dishonesty Complaint and Hearing Procedures

1. The faculty member who suspects a student of academic dishonesty shall document the commission of the act by writing down the time, date, place, and a description of the act and collect the evidence such as scanning or photocopying the plagiarized examination, placement assessment, test, quiz, project, report, and/or other form of evaluating  student  learning  and  online  data  including  logs  if  applicable.
   1. The faculty member who has evidence of the act of dishonesty shall attempt to resolve the matter informally by speaking with the student, referencing Feather River College’s Student Code of Conduct. At this point, the faculty member may choose to take no further action or may issue a lower grade, including a failing grade of "F" for the examination, placement assessment, test, quiz, project, report, and/or other form of evaluating student learning. If the latter action is imposed, the student must be informed during the informal discussion.
   2. In addition, the faculty member, who has evidence of the act of dishonesty is strongly encouraged to file a Student Incident Report with the Vice-President Student Services/CSSO and must inform the student of this action.
2. If the faculty member believes the incident was so grievous as to warrant disciplinary actions by the Vice-President Student Services/CSSO, or in the case of two reports of a repeat offender, the Vice-President Student Services/CSSO, may issue disciplinary actions. It is understood that the decision to take disciplinary actions rests with the Vice-President Student Services/CSSO in accordance with the Student Discipline Procedures, AP 5520. If the student wishes to challenge the determination of academic dishonesty by the faculty member, they must notify either the Vice- President Student Services/CSSO or the Vice-President Instruction/CIO in writing within five working days of being informed by the faculty member. Upon receipt of a challenge from the student, the Vice-President Instruction/CIO will convene an ad-hoc committee to conduct an initial review of the report within five working days. This committee will consist of two members, excluding the faculty member involved in the incident, chosen randomly from the Academic Senate by the Academic Senate President. The Vice-President Instruction/CIO will serve as Chair. All members will be voting members.
3. Within five business days, the ad-hoc committee will complete its initial review and the Vice-President Instruction/CIO will notify all parties via email of the date, time and location of the hearing. The members of the hearing panel shall be provided with a copy of the accusation against the student and any written response provided by the student before the hearing begins. At the hearing, the student will meet with the ad- hoc committee to hear the charges and present their side of the case. The student may bring an advocate, who may advise the student but not present the case. If the student misses the hearing, the committee may proceed with the process to completion. The committee shall determine by majority vote if the evidence presented by the student is significant enough to rescind the action imposed by the faculty member. The Vice-President Instruction/CIO will send a written notification within five business days of the committee’s decision to the faculty member and the student. If the committee recommends that further disciplinary action be imposed, then that recommendation will be forwarded to the Vice-President Student Services/CSSO.
4. Nothing in this policy is intended to infringe upon the rights of the student. For details on the Standards of Conduct and disciplinary actions, refer to AP 5500 and AP 5520.

AP 4235 Credit for Prior Learning

Reference: Education Code Section 79500; Title 5, Sections 55050, 55051, 55052, and 55052.5

Credit for Prior Learning (CPL) is college credit awarded for validated college-level skills and knowledge gained outside of a college classroom. Students’ knowledge and skills might be gained through experiences such as:

• Military training
• Industry training
• State/federal government training
• Volunteer and civic activities (e.g. Peace Corps)
• Apprenticeships, internships, work-based learning, or other industry-based experiential learning

CPL is not awarded for knowledge and skills already assessed and awarded credit through formal education at regionally accredited in-state and out-of-state institutions.

1. Credit for Prior Learning through external examinations - Credit for Prior Learning may be obtained by one of the following external examination methods:
   1. Achievement of a score of 3, 4, or 5 on an Advanced Placement Examination administered by the College Entrance Examination Board.
   2. Achievement of a score that qualifies for credit by College Level Examination Program examination.
   3. Achievement of a score that qualifies for credit by the International Baccalaureate examination.
2. Credit for prior learning through internal examinations - Students are eligible to seek "credit for prior learning" through internal examinations in a maximum of 6 unit’s worth of coursework if they:
   1. Student must follow the petition process as outlined below.
   2. Are currently enrolled in at least one course (other than the course to be challenged);
   3. Have completed 12 units at FRC. (Units for which credit is given shall not be counted in determining the 12 semester hours of credit in residence required for an associate degree); and
   4. Have a 2.0 or higher GPA in all college units attempted.
   5. Credit by satisfactory completion of an examination administered by the college in lieu of completion of a course listed in the college catalog.
   6. Achievement of an examination administered by other agencies approved by the college.
   7. Assessment approved or conducted by proper authorities of the college.

OR

Have completed coursework for which an articulation agreement exists between Feather River College and the student’s high school.

3. Evaluation of Industry Recognized Credential – May be appropriate for some disciplines to award based on industry recognized credentials as recommended by the appropriate department chair or faculty designee:
   1. Student must follow the student petition process as outlined below. 
   2. Enrollment services may grant credit for industry recognized credentials that have prior approval of the department chair or faculty designee
   3. The evaluation process for an industry recognized credential is as follows:
      1. Student meets with department chair for assessment and further instructions where needed.
      2. The student submits all industry recognized credentials document to the department chair or faculty designee for assessment.
      3. If deemed prior certification meets the course content as in alignment with the Course Outline of Record, the department chair or faculty designee shall sign the petition along with a recorded grade, attach industry recognized credentials, and submit to Admissions and Records.

4. Evaluation of Student Created Portfolios – Portfolios may be appropriate for Career Educations Disciplines and must be recommended by the appropriate Department Chair or Faculty Designee:
   1. Students must follow the student petition process as outlined below.
   2. Portfolios must demonstrate the Student Learning Outcomes for the course.
   3. The student meets with department chair or faculty designee for further instructions for student-created portfolios assessment requirements
   4. Student submits all portfolio documents to the department chair of faculty designee for assessment of prior learning

Examination Approval

• The faculty in the discipline who normally teaches the course for which credit is to be granted, in accordance with policies and procedures approved by the Curriculum Committee, shall determine the nature and content of the examination. The aforementioned faculty shall determine that the examination adequately measures mastery of the course content as set forth in the outline of record. The faculty may accept an examination conducted at a location other than the community college for this purpose.
• If a course includes extensive writing or laboratory exercises, these will be included in the comprehensive exam. There may be courses for which a comprehensive exam cannot be developed or administered. It is the responsibility of the Curriculum Committee to determine which course is appropriate for credit for prior learning which will be noted on the Course Outline of Record. Should an instructor deny an opportunity for the student to receive credit for prior learning, the student has a right to appeal to the Vice-President of Instruction/CIO. The Vice-President of Instruction/CIO will forward appeal to COI (Council of Instruction). The instructor who denied the request will be present for the appeal with the COI committee to help in understanding the decision. The student will be notified of the final decision in writing.
• A separate examination shall be conducted for each course for which credit is to be granted. Credit may be awarded for prior experience or prior learning only in terms of individually identified courses for which examinations are conducted pursuant to this section.
• Students may only challenge a course by credit for prior learning one time. If they fail the challenge, they will receive an F on their transcript. The student has the option of repeating the course to remove the failing grade.

Credit for Prior Learning Grading

• Grading shall be according to the regular grading scale approved by the governing board, except that students shall be offered a credit-no credit option if that option is ordinarily available for the course. The standards for determining the grades received may differ for credit by exam at the discretion of the faculty member.
• The grade is based on demonstrated proficiency in subject matter and the ability to demonstrate that proficiency.

Student Petition Process

1. The student must submit the Petition for Credit for Prior Learning to the Admissions and Records Office within the first eight weeks of the semester.
2. The course must be listed in the current catalog.
3. If a student has failed a course, he/she/they cannot challenge that course through credit for prior learning.
4. Students may not challenge introductory or less advanced courses if they have successfully completed sequential, or the pre-requisite courses, or advanced courses in the discipline.
5. The student should not enroll in the course that is to be taken through “Credit for Prior Learning.”
6. An instructor qualified to teach the course and who has agreed to supervise the exam must approve the petition. Agreement to supervise the exam is at the discretion of the individual faculty member.
7. The student has the option of receiving credit/no credit, or a grade, and the course will be identified as a “Credit by for Prior Learning.”
8. When the examination has been completed, the instructor must provide the Admissions and Records Office with the student’s test, copy of the original test, and grade (use the change of grade form).
9. Pay the required fees.

Credit by Exam Fee

According to the current credit-by-exam fee schedule, students must pay for the credits being attempted before taking the exam. Students receiving the California College Promise Grant waiver are NOT exempt from this fee and must pay the per unit fee. In the spirit of cooperation with partner institutions, the fee schedule may be waived or reduced by the district.

Reference Updated: June 25, 2024
Reference BP #4235 Approvals:
Academic Senate: January 12, 2022
Classified Senate: February 22, 2022
Cabinet: March 2, 2022

Regular attendance promotes success in class work and students are expected to attend all sessions of each class in which they are enrolled. FRC Attendance Policy is located in AP5070 - an excerpt of which is below. 

Student Attendance Requirements

Students are expected to attend all meetings of the courses in which they are enrolled. Meetings include regularly scheduled sessions of the course, and other required activities such as field trips, athletic meets, and performance. It is the responsibility of the instructor to notify the students of all such required activities early enough in the semester to enable students to attend all meetings.

Absences

After an absence it is the responsibility of the student to inform the instructor by e-mail and/or phone message of the reason for the absence and arrange to make up the course work missed. Exceptions may be made for a student who is approved for a disability-related attendance adjustment accommodation. Excused absences for which work may be made up with the instructor's approval include:

(1) Absences due to illness, bereavement, personal emergency, medical appointment; or religious accommodations.

(2) Absences due to required attendance at approved field trips, performances, or intercollegiate events.

Students anticipating or encountering extended absences due to medical, personal, or family emergencies should contact their instructor and the Vice-President of Instruction/CIO or designee. 

As a guideline, an instructor may drop a student who has missed three or more unexcused class meetings in a regular semester class that meets two or more times a week or who has missed two class meetings in a class that meets once a week. Instructors teaching classes that meet less than a full semester (summer, winter, short term) may allow fewer absences. Tardiness and/or leaving class early may be treated in the same manner as absences per the class syllabus. Absence guidelines should be published in the course syllabus. 

If a student fails to attend the entire first class meeting of a term without prior permission from the instructor, the student may be considered a a no-show and the instructor may give that seat to another student.

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If it becomes necessary for a student to take an emergency leave of absence, permission must be obtained from each instructor for an Incomplete Grade prior to the leave request or an Official Withdrawal form must be filed with the A & R Office.

AP 5500 Standards of Student Conduct

Reference: Education Code, Section 66300, 66301, and 76120; ACCJC Accreditation Standard 2

By enrolling in Feather River College, a student agrees to be a responsible member of the District community; obey the law; comply with the published rules and regulations of the District; respect the rights, privileges, property, and health and safety of the other members of the District community; and not interfere with legitimate District affairs.

Each student is responsible to adhere to the policies and procedures of Feather River College, as well as all federal, state, and local laws. All rules and regulations applying to conduct also apply to student employees, whether all or a portion of the salary is paid by the District.

Definitions: The following conduct shall constitute good cause for discipline, including but not limited to the removal, suspension, or expulsion of a student, except for conduct that constitutes sexual harassment under Title IX, which shall be addressed under AP 3433 Prohibition of Sexual Harassment under Title IX, and AP 3434 Responding to Harassment Based on Sex under Title IX.

• Causing, attempting to cause, or threatening to cause physical injury to another person or jeopardize the health and/or safety of another person.
• Possession, sale or otherwise furnishing any firearm, knife, explosive or other dangerous object, including but not limited any facsimile firearm, knife, or explosive, or other dangerous object. Written permission by the college Superintendent /President or designee may be granted for possession in limited circumstances.
• Unlawful possession, use, sale, offer to sell, or furnishing, or being under the influence of, any controlled substance listed in California Health and Safety Code Sections 11053 et seq., an alcoholic beverage, or an intoxicant of any kind; or unlawful possession of, or offering, arranging or negotiating the sale of any drug paraphernalia, as defined in California Health and Safety Code 11-14.5.
• Committing or attempting to commit robbery or extortion.
• Causing or attempting to cause damage to District property or to private property on campus.
• Stealing or attempting to steal District property or private property on campus, or knowingly receiving stolen District property or private property on campus.
• Smoking or use of any tobacco products, including electronic or smoke-free devices on campus..
• Sexual assault or sexual exploitation regardless of the victim’s affiliation with the District.
• Committing sexual harassment as defined by law or by District policies and procedures.
• Engaging in harassing or discriminatory behavior based on disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sexual orientation, or any other status protected by law.
• Engaging in intimidating conduct or bullying against another student through words or actions, including direct physical contact, verbal assaults, such as teasing or name-calling; social isolation or manipulation; and cyberbullying.
• Willful misconduct that results in injury or death to a student or to District personnel or which results in cutting, defacing, or other injury to any real or personal property owned by the District or on campus.
• Disruptive behavior, willful disobedience, habitual profanity or vulgarity, or the open and persistent defiance of the authority of, or persistent abuse of, college personnel. Disruptive behavior that results in obstructing the work, education, or operation of the College. This includes persistent defiance of authority or persistent abuse of college personnel or students, or refusing to comply with the directives of College personnel, including directives to ensure the health and safety of the campus community.
• Cheating, plagiarism (including plagiarism in a student publication), or engaging in other academic dishonesty.
• Dishonesty; forgery; alteration or misuse of District documents, records or identification; or knowingly furnishing false information to the District.
• Unauthorized entry upon or use of District facilities.
• Lewd, indent or obscene conduct or expression on District-owned or controlled property, or at District sponsored or supervised functions.
• Engaging in expression which is obscene, libelous or slanderous, or which so incites students as to create a clear and present danger of the commission of unlawful acts on District premises, or the violation of lawful District regulations, or the substantial disruption of the orderly operation of the District.
• Persistent, serious misconduct where other means of correction have failed to bring about property conduct.
• Unauthorized preparation, giving, selling, transfer, distribution, or publication, for any commercial use, of any contemporaneous recording of an academic presentation in a classroom or equivalent site of instruction, including but limited to handwritten or typewritten class notes, except as permitted by any District policy or administrative procedure.

Students who engage in any of the above are subject to the procedures outlined in AP 5520 titled Student Discipline Procedures.

Academic Dishonesty

The faculty member who suspects a student of academic dishonesty shall document the commission of the act by recording the time, date, place, and a description of the act and collect the evidence such as photocopying the plagiarized examination, placement assessment, test, quiz, project, report, and/or other form of evaluating student learning.

The faculty member who has evidence of the act of dishonesty shall attempt to resolve the matter informally by speaking with the student, referencing Feather River College’s

Standards of Student Conduct. At this point, the faculty member may choose to take no further action or issue a lower grade, including a failing grade of "F" for the examination, placement assessment, test, quiz, project, report, and/or other form of evaluating student learning. If the latter action is imposed, the student must be informed during the informal discussion. In addition, the faculty member, who has evidence of the act of dishonesty is strongly encouraged to file a Student Incident Report with the Vice-President of Student Services/CSSO and must inform the student of this action.

In the event that the offense is as serious as to warrant disciplinary action, or in the case of two instances of academic dishonesty by the same student, the Vice-President of Student Services/CSSO will issue disciplinary action(s) according to the steps outlined in this procedure.

If the student challenges the instructor’s determination of academic dishonesty, the Vice- President of Student Services/CSSO will notify the Vice-President of Instruction/CIO who will in turn convene an ad-hoc committee that will consist of the Vice-President of Instruction/CIO plus two members, excluding the faculty member involved in the incident, chosen randomly from the Academic Senate. The Vice-President of Instruction/CIO will serve as Chair. All members will be voting members. The ad-hoc committee will make a good-faith effort to schedule a hearing within ten business days of the establishment of the ad-hoc committee. The date, time, and location of the hearing will be communicated in writing to all parties and will be scheduled at least ten business days from the date of notification.

At the hearing, the student will meet with the ad-hoc committee to hear the charges and present their side of the case. The student may bring an advocate, who may advise the student but not present the case. If the student misses the hearing, the committee may proceed with the process to completion. The committee shall determine by majority vote if the evidence presented by the student is significant enough to rescind the action imposed by the faculty member. The Vice-President of Instruction/CIO will send a written notification within five business days of the committee’s decision to the Vice-President of Student Services/CSSO, faculty member, and the student.

Reference Updated: June 26, 2024
Reference: BP #5500, AP #5520 Approvals:
Academic Senate:   January 12, 2022
Classified Senate:  February 22, 2022
Cabinet: March 2, 2022

AP 5520 Student Discipline Procedures

References: Education Code Sections 66017, 66300, 72122, 76030, and 76030 et seq.; Penal Code Section 626.4

The purpose of this procedure is to provide a prompt and equitable means to address violations of the Standards of Student Conduct which guarantees to the student or students involved the due process rights guaranteed them by state and federal constitutional protections. This procedure will be used in a fair and equitable manner, and not for purposes of retaliation. It is not intended to substitute for criminal or civil proceedings that may be initiated by other agencies.

These Administrative Procedures are specifically not intended to infringe in any way on the rights of students to engage in free expression as protected by the state and federal constitutions, and by Education Code Section 76120, and will not be used to punish expression that is protected.

For discipline resulting from a sexual harassment complaint under Title IX, the procedure in AP 3434 – Responding to Harassment Based on Sex under Title IX, must be used.

Definitions and forms of discipline:

Discipline Officer – The Vice-President of Student Services/CSSO or other official designated by the Superintendent/President

District – Feather River Community College District

Student – Any person currently enrolled as a student or in any program offered by the District who was also enrolled at the time of the alleged violation of the Standards of Student Conduct.

Instructor – Any academic employee of the District in whose class a student subject to discipline is enrolled, or counselor who is providing or has provided services to the student, or other academic employee who has responsibility for the student's educational program.

Day – Days during which the District is in session and regular classes are held, excluding Saturdays and Sundays.

One or more of the following forms of discipline may be imposed upon any student found to be in violation of the Standards of Student Conduct:

Short-term Suspension – Exclusion of the student by the Vice-President Student Services/CSSO or designee for good cause from one or more classes and activities of the college for a period of up to ten consecutive days of instruction.

Long-term Suspension – Exclusion of the student by the Vice-President Student Services/CSSO or designee for good cause from one or more classes and activities of the college for the remainder of the school term, or from all classes and activities of the college for up to two additional semesters.

Expulsion – Permanent separation of the student by the Board of Trustees from all courses and activities offered by the District.

Removal from class – Exclusion of the student by an instructor for the day of the removal and the next class meeting.

Written or verbal reprimand – An admonition to the student to cease and desist from conduct determined to violate the Standards of Student Conduct. Written reprimands may become part of a student's permanent record at the college. A record of the fact that a verbal reprimand has been given may become part of a student's record at the college for a period of up to one year.

Withdrawal of Consent to Remain on Campus – Withdrawal of consent by the Vice- President Student Services/CSSO or designee for any person to remain on campus in accordance with California Penal Code Section 626.4 where the Vice-President Student Services/CSSO or designee has reasonable cause to believe that such person has willfully disrupted the orderly operation of the campus.

Warning – A written or verbal notice to the student by the Discipline Officer that the student is violating or has violated the District’s Standards of Student Conduct and that a continuation of the specified conduct by the student may lead to further disciplinary action. The warning will be documented by the Discipline Officer and may become part of the student’s record for a period of up to one year.

Reprimand – A written or verbal admonition to the student by the Discipline Officer to cease and desist from conduct determined to violate the Standards of Student Conduct. A record that a reprimand has been given shall be documented and may become part of a student’s record for a period of up to one year.

Disciplinary Probation – A written reprimand by the Discipline Officer for violation of a specific provision of the Standards of Student Conduct that invokes probation for a designated period of time, which includes the possibility of more severe disciplinary sanctions should the student violate any of the Standards of Conduct during the probationary period.

Loss of Privileges – Denial of privileges such as an extra-curricular activity in any format for a designated period of time.

Student Housing Suspension – Separation of the student from the Residence Halls for a specified period of time for violation of the Student Housing Agreement, Student Housing Handbook, or Standards of Student Conduct after which the student may be eligible to return. Conditions for readmission to Student Housing may be specified.

Student Housing Agreement Revocation – Permanent separation of the student from Student Housing for continued or serious violations of the Student Housing Agreement, Student Housing Handbook, or Standards of Student Conduct without possibility of readmission, which may also include revoking the privilege to be in or near Student Housing properties for any reason.

Procedures applicable to Short-term Suspensions, Long-term Suspensions, and Expulsions:

Before any disciplinary action to suspend or expel is taken against a student, the following procedures will apply:

1. The Vice-President of Student Services/CSSO or designee will conduct an investigation to determine the extent and/or charges from student conduct violations.
2. Notice: The Vice-President of Student Services/CSSO or designee will provide the student with written notice of the conduct warranting the discipline. The written notice will include the following:

• the specific section of the Standards of Student Conduct that the student is accused of violating.
• a short statement of the facts supporting the accusation.
• the right of the student to meet with the Vice-President Student Services/CSSO or designee to discuss the accusation, or to respond in writing.
• the nature of the discipline that is being considered.
• Time limits – The notice must be provided to the student within five days of the date on which the conduct took place; in the case of continuous, repeated, or ongoing conduct, the notice must be provided within five days of the date on which conduct occurred which led to the decision to take disciplinary action.
• Meeting – If the student chooses to meet with the Vice-President Student Services/CSSO or designee, the meeting must occur no later than five days after the notice is provided. At the meeting, the student must again be told the facts leading to the accusation, and must be given an opportunity to respond verbally or in writing to the accusation.

Short-term Suspension – Within five days after the meeting described above, the Vice- President Student Services/CSSO or designee, will decide whether to impose a short- term suspension, whether to impose some lesser disciplinary action, or whether to end the matter. Written notice of the Vice-President Student Services/CSSO or designees decision shall be provided to the student. The notice will include the length of time of the suspension, or the nature of the lesser disciplinary action. The Vice-President Student Services/CSSO or designee’s decision on a short-term suspension shall be final.

Long-term Suspension – Within ten days after the meeting described above, the Vice- President Student Services/CSSO or designee shall decide whether to impose a long- term suspension. Written notice of the Vice-President Student Services/CSSO or designee’s decision shall be provided to the student. The notice will include the right of the student to request a formal hearing before a long-term suspension is imposed, and a copy of this policy describing the procedures for a hearing.

Expulsion – Within ten days after the meeting described above, the Vice-President Student Services/CSSO or designee shall decide whether to recommend expulsion to the Board of Trustees. Written notice of the Vice-President Student Services/CSSO or designees decision shall be provided to the student. The notice will include the right of the student to request a formal hearing before expulsion is imposed, and a copy of this policy describing the procedures for a hearing.

Hearing Procedures – Request for Hearing.

Within five days after receipt of the Vice-President Student Services/CSSO or designee’s decision regarding a long-term suspension or expulsion, the student may request a formal hearing. The request must be made in writing to the Vice-President Student Services/CSSO or designee.

Schedule of Hearing – The formal hearing shall be held within ten days after a formal request for hearing is received. The Board of Trustees may hear these matters itself, or may use the services of a hearing officer or a panel. If the hearing panel format is adopted, the following is suggested.

Hearing Panel – The hearing panel for any disciplinary action shall be composed of one administrator, one faculty member, one classified member, and one student. The Vice-President Student Services/CSSO or designee, the president of the Academic Senate, the president of the Classified Senate, and the president of the Associated Students of Feather River College (ASFRC) shall each, establish a list of at least three persons who will serve on student disciplinary hearing panels. The Vice-President Student Services/CSSO or designee shall appoint the hearing panel from the names on these lists. However, no administrator, faculty member, classified person, or student who has any personal involvement in the matter to be decided, who is a necessary witness, or who could not otherwise act in a neutral manner shall serve on a hearing panel.

Hearing Panel Chair – The Vice-President Student Services/CSSO or designee shall appoint one member of the panel to serve as the chair. The decision of the hearing panel chair shall be final on all matters relating to the conduct of the hearing unless there is a vote by both other members of the panel to the contrary.

Conduct of the Hearing

The members of the hearing panel shall be provided with a copy of the accusation against the student and any written response provided by the student before the hearing begins.

The facts supporting the accusation shall be presented by a college representative who shall be the Vice-President Student Services/CSSO or designee.

The college representative and the student may call witnesses and introduce oral and written testimony relevant to the issues of the matter.

Formal rules of evidence shall not apply. Any relevant evidence shall be admitted.

Unless the hearing panel determines to proceed otherwise, the college representative and the student shall each be permitted to make an opening statement. Thereafter, the college representative shall make the first presentation, followed by the student. The college representative may present rebuttal evidence after the student completes their evidence. The burden shall be on the college representative to prove by the preponderance of the evidence that the facts alleged are true.

The students may represent themselves and may have the right to be represented by a person of his/her/their choice except that an attorney shall not represent the student unless, in the judgment of the hearing panel, complex legal issues are involved. If the student wishes to be represented by an attorney, a request must be presented not less than five days prior to the date of the hearing. If the student is permitted to be represented by an attorney, the college representative may request legal assistance. The hearing panel may also request legal assistance; any legal advisor provided to the panel may sit with it in an advisory capacity to provide legal counsel but shall not be a member of the panel nor vote with it.

Hearings shall be closed and confidential with the exception of law enforcement that shall be allowed if the college determines there is a potential threat to the Student Appeals Committee hearing panel and/or the campus in general or if the student requests that it be open to the public. Any such request must be made no less than five days prior to the date of the hearing.

In a closed hearing, witnesses shall not be present at the hearing when not testifying, unless all parties and the panel agree to the contrary.

The hearing shall be recorded by the District either by tape recording or stenographic recording. The official recording shall be the only recording made. No witness who refuses to be recorded may be permitted to give testimony. In the event the recording is by tape recording, the hearing panel chair shall, at the beginning of the hearing, ask each person present to identify themselves by name, and thereafter shall ask witnesses to identify themselves by name. Tape recording shall remain in the custody of the District at all times, unless released to a professional transcribing service. The student may request a copy of the tape recording.

All testimony shall be taken under oath; the oath shall be administered by the hearing panel chair. Written statements of witnesses under penalty of perjury shall not be used unless the witness is unavailable to testify. A witness who refuses to be tape recorded is not unavailable.

Within ten days following the close of the hearing, the hearing panel shall prepare and send to the Vice-President Student Services/CSSO or designee a written decision. The decision shall include specific factual findings regarding the accusation, and shall include specific conclusions regarding whether any specific section of the Standards of Student Conduct were violated. The decision shall also include a specific recommendation regarding the disciplinary action to be imposed, if any. The decision shall be based only on the record of the hearing, and not on matter outside of that record. The record consists of the original accusation, the written response, if any, of the student, and the oral and written evidence produced at the hearing.

Vice-President Student Services/CSSO or Designee’s Decision:

Long-term suspension – Within ten days following receipt of the hearing panel's recommended decision, the Vice-President Student Services/CSSO or designee shall render a final written decision. The Vice-President Student Services/CSSO or designee may accept, modify, or reject the findings, decisions and recommendations of the hearing panel. If the Vice-President Student Services/CSSO or designee modifies, or rejects the hearing panel's decision, the Vice-President Student Services/CSSO or designee shall review the record of the hearing, and shall prepare a new written decision which contains specific factual findings and conclusions. The decision of the Vice-President Student Services/CSSO or designee shall be final.

Expulsion – Within ten days following receipt of the hearing panel's recommended decision, the Vice-President Student Services/CSSO or designee shall render a written recommended decision to the Board of Trustees. The Vice-President Student Services/CSSO or designee may accept, modify, or reject the findings, decisions and recommendations of the hearing panel. If the Vice-President Student Services/CSSO or designee modifies, or rejects the hearing panel's decision, he/she/they shall review the record of the hearing, and shall prepare a new written decision which contains specific factual findings and conclusions. The Vice-President Student Services/CSSO or designees’ decision shall be forwarded to the Board of Trustees.

Board of Trustees Decision -  The Board of Trustees shall consider any recommendation from the Vice-President Student Services/CSSO or designee for expulsion at the next regularly scheduled meeting of the Board after receipt of the recommended decision.

The Board shall consider an expulsion recommendation in closed session, unless the student has requested that the matter be considered in a public meeting in accordance with these procedures. (Education Code Section 72122.)

The student shall be notified in writing, by registered or certified mail to the address last on file with the District, or by personal service, at least three days prior to the meeting, of the date, time, and place of the Board's meeting.

The student may, within 48 hours after receipt of the notice, request that the hearing be held as a public meeting.

Even if a student has requested that the Board consider an expulsion recommendation in a public meeting, the Board will hold any discussion that might be in conflict with the right to privacy of any student other than the student requesting the public meeting in closed session.

The Board may accept, modify, or reject the findings, decisions and recommendations of the Vice-President Student Services/CSSO or designee or the hearing panel. If the Board modifies or rejects the decision, the Board shall review the record of the hearing, and shall prepare a new written decision which contains specific factual findings and conclusions. The decision of the Board shall be final.

The final action of the Board on the expulsion shall be taken at a public meeting, and the result of the action shall be a public record of the District.

Immediate Interim Suspension (Education Code Section 66017): The Vice-President Student Services/CSSO or designee may order immediate suspension of a student where he/she/they conclude that immediate suspension is required to protect lives or property and to ensure the maintenance of order. In cases where an interim suspension has been ordered, the time limits contained in these procedures shall not apply, and all hearing rights, including the right to a formal hearing where a long-term suspension or expulsion is recommended, will be afforded to the student within ten (10) days.

Removal from Class (Education Code Section 76032): Any instructor may order a student removed from his/her/their class for the day of the removal and the next class meeting. The instructor shall immediately report the removal to the Vice-President Student Services/CSSO or designee. The Vice-President Student Services/CSSO or designee shall arrange for a conference between the student and the instructor regarding the removal. If the instructor or the student requests, the Vice-President Student Services/CSSO or designee shall attend the conference. The student shall not be returned to the class during the period of the removal without the concurrence of the instructor. Nothing herein will prevent the Vice-President Student Services/CSSO or designee from recommending further disciplinary procedures in accordance with these procedures based on the facts which led to the removal.

Withdrawal of Consent to Remain on Campus: The Vice-President Student Services/CSSO or designee may notify any person for whom there is a reasonable belief that the person has willfully disrupted the orderly operation of the campus that consent to remain on campus has been withdrawn. If the person is on campus at the time, they must promptly leave or be escorted off campus. If consent is withdrawn by the Vice-President Student Services/CSSO or designee a written report must be promptly made to the Superintendent/President.

The person from whom consent has been withdrawn may submit a written request for a hearing on the withdrawal within the period of the withdrawal. The request shall be granted not later than seven days from the date of receipt of the request. The hearing will be conducted in accordance with the provisions of this procedure relating to interim suspensions.

In no case shall consent be withdrawn for longer than 14 days from the date upon which consent was initially withdrawn.

Any person as to whom consent to remain on campus has been withdrawn who knowingly reenters the campus during the period in which consent has been withdrawn, except to come for a meeting or hearing, is subject to arrest (Penal Code Section 626.4).

Time Limits: Any times specified in these procedures may be shortened or lengthened if there is mutual concurrence by all parties.

No Disciplinary Action against Complainants or Witnesses in Sexual Assault Investigations

An individual who participates as a Complainant or witness in an investigation of sexual assault, domestic violence, dating violence, or stalking will not be subject to disciplinary sanctions for a violation of the District’s student conduct policy at or near the time of the incident, unless the District determines that the violation was egregious, including, but not limited to, an action that places the health or safety of any other person at risk or involves plagiarism, cheating, or academic dishonesty.

Reference: BP #5500, AP #5500, AP 4245
Approvals:
Academic Senate: February 8, 2023 Classified Senate: None
Cabinet: November 13, 2023

Planning a field trip, athletic event, or other student travel? Follow these guidelines to ensure everything is properly arranged and approved.

Step 1: Verify Budget Availability

Before planning any travel, instructors must contact their Division Chair (Budget Authority) to confirm sufficient funds are available.

Step 2: Complete and Submit the "Travel Request Form and Policy"

1. Obtain the Form:
   • Download the "Travel Request Form and Policy" from the Facilities webpage or collect it from Business Services.
2. Fill Out the Form:
   • Include the following details:
     • Budget code
     • Estimated cost of the trip
     • Driver's license number
     • Class roster (attached)
   • Refer to the FRC Travel Policy, printed on the back of the form.
3. Get Approvals:
   • Submit the completed form to your Division Chair for approval and signature.
   • The Division Chair verifies budget codes and funding availability.
   • Forward the form to the VP of Instruction/CIO for administrative approval.
   • The Office of Instruction will then send approved forms to Facilities.

Step 3: Reserve a Vehicle

• College Vehicles:
  • Request a vehicle at least one month in advance, or as early as possible.
  • Reservations are on a first-come, first-served basis.
  • Contact Facilities by phone (ext. 307) or email for availability.
  • Important: Vehicles are not officially reserved until the Travel Request Form has been approved and submitted to the Motor Pool Office.
• Third-Party Transportation:
  • For bus rentals, contact the agency directly to check availability and obtain a cost estimate.
  • Complete:
    • A "Travel Request Form and Policy" with the class roster attached.
    • A purchase requisition via Banner Self-Serve to encumber funds, attaching any required agency forms.
    • Submit all documents to Facilities at least three weeks prior to travel.

Step 4: Collect Student Release Forms

Once your Travel Request Form is approved, each student must complete a Student Travel Release & Agreement to Hold Harmless and Indemnify form.

• During the trip: Carry these forms with you.
• After the trip: Retain the forms for one year.

Special Cases

• Recurring Local Field Trips:

  • For multiple small field trips (e.g., within Quincy during lab hours), a single Travel Form and one Student Release Form per student can cover the entire semester.
  • Include specific dates and times on the Travel Form if reserving vehicles.
  • For last-minute trips, check vehicle availability through Facilities (ext. 307). Note: Availability is not guaranteed.

• Off-Campus Class Meetings:

  • If your class will meet at an off-campus location instead of the scheduled classroom, complete a request form available on the Instruction forms webpage. Approval from the VP of Instruction/CIO is required.

Basic Field Trip Guidelines

• Schedule trips longer than four hours on Saturdays or holiday periods when possible.
• Field trips should occur during the class’s regularly scheduled hours.
• Avoid scheduling trips during the two weeks before final exams unless approved by the VP of Instruction/CIO.
• Transportation Requirements:
  • Students must travel to and from the location using college-provided transportation. Personal vehicles are permitted only for travel from home to the off-campus location.
  • Use District vehicles or chartered transportation for all trips involving students.
  • Report transportation violations to the VP of Instruction/CIO.

Volunteer and Child Participation Policy

• Volunteers:
  • Must be at least 18 years old.
  • Require Board approval to participate and ride in District transportation.
  • Approved volunteers are covered by District liability insurance.
• Children under 18: Not permitted to participate in college field trips.

For detailed information on student transportation policies, refer to AP 7400.

The use of recording devices in classrooms requires the instructor’s approval. However, students with disabilities who experience challenges with note-taking due to functional limitations may be authorized to use a recorder through the Disability Support Programs and Services (DSP&S) office. Approved students can use recording devices to support memory retention, improve comprehension, or assist with auditory processing. Students in need of such accommodations should contact the DSP&S Office for guidance and authorization.

If you are unable to attend class due to illness, accident, injury, personal necessity, or an emergency and cannot arrange for class coverage, it is your responsibility to notify the Instruction Office and the class scheduler before the scheduled class time. If a class session must be canceled, we strongly encourage you to contact your students in advance—particularly those who may commute from out of town—to save them an unnecessary trip. Failure to notify the appropriate parties about a class cancellation reflects poorly on the institution.

Additionally, you are required to complete a "Report of Absence" form, which must be approved by the Vice President of Instruction. Absence forms are available through the Human Resources Office http://www.frc.edu/humanresources/forms.cfm. 

Leave Allowances:

• Full-time Faculty: Eligible for 7 Personal Necessity days per year (up to 3 of which may be used as Privacy Days).
• Associate Faculty: Eligible for 2/3 of their accumulated sick leave.

Classroom Equipment - Most classrooms include smart podiums that can project multimedia played from classroom equipment or downloaded over the Internet connection. There are labels on the controls of the equipment that indicate how to select sound and video sources. If equipment needs repair, remote controls need batteries, or projector bulbs burn out, please notify Desktop Computing Support at Ext. 206.

Desktop Computing Support, Ext. 206 - Call this extension if you are having trouble with your college computer system, or if you need assistance installing approved software.

What are all those drives that show up on my computer?

Local Drives

Local drives refer to storage devices that are inside or directly connected to your computer. These drives are typically named as follows:

• C: Local Hard Drive (your main storage). This drive is installed inside your computer and serves as the primary storage for most of your files and programs. It is your central storage device and should be used for creating and modifying documents (except on podium computers). Other drives serve different purposes, such as adding files from external sources, sharing information, or creating backups.
• D: DVD or CD/DVD drive
• E: Additional DVD or CD/DVD drive, or USB drive

If your computer has only one DVD/CD drive, the E: drive might refer to a USB (flash) drive. Additional USB ports might show as F:, G:, and so on.

Network Drives

Network drives are accessed over the campus network through wired connections (not the Internet or campus Wi-Fi). These drives allow you to share and back up files. The campus network connects staff, faculty, classroom "smart podium" computers, and lab computers. Here are the common network drives:

• U: This is an important drive to use! The U: drive is for backing up your C: drive. The U: drive is backed up nightly and ensures your data is safe even if your computer fails. 
  • To back up files, click the "MyBackup" icon on your desktop, which automatically copies new files from the C: drive to the U: drive. Contact IT to set up MyBackup when logging in for the first time. It's good practice to run a backup at the end of a work session or day.
• S: For sharing documents with work associates (available to faculty and staff). Contact IT to request access if needed.
• T: For distributing documents to students.

Accessing Network Drives

Network drive access is tied to your user account. If you log into a different computer with your credentials, you will see the same network drives you use on your own computer.

Classroom Technology

Classroom and Smart Podium Access

Classroom smart podiums are connected to the campus network and the Internet, allowing you to access documents by logging in and using the S: or U: drives. Alternatively, you can upload documents to Canvas for access via the Internet or use a USB flash drive.

From the podium computer, instructros can project the screen using a video projector mounted on the ceiling. You can display your computer desktop, programs such as PowerPoint, and CD/DVDs played on your computer. Most rooms also have Blue Ray, DVD, VHS players, and an audio amplifier with stereo speakers.

For training in how to use classroom equipment, for its maintenance or repair, or for assistance with campus computer hardware or software installation, call Mark Downey, the Desktop Support Specialist, at ext. 206.

Hours

Monday through Thursday - 9:15 a.m. - 1:30 p.m. and Friday - 10:00 a.m. - 1:00 p.m. (closed on weekends and holidays)

Website

Contact Info & Current Booklist: https://www.frc.edu/bookstore

Textbook Ordering Information

It is the instructor's responsibility to submit online the FRC Bookstore Textbook Adoption Form every semester. In general, the deadline is in April for Summer and Fall book orders, and in November for Spring book orders.

All instructors must complete one Textbook Adoption Form for each class. If you do not plan to order through the Bookstore, then please indicate “0” under Total Number of Books Needed. Please use the Textbook Adoption Form; you can use a spreadsheet for multiple classes, or use whatever works best for you to submit all of the required information on time. Thank you in advance!

The FRC Bookstore Textbook Adoption Form can be found on the website for FRC Bookstore “Faculty Resources: Textbook Orders.”

E-book Website

https://frc-store.vitalsource.com/
Many books are available in electronic format. Please direct students to shop on this website and support your local, independent college bookstore. 10% of all sales on this Vital Source website go to FRC Bookstore.

Online Access Codes

FRC Bookstore can order and resell online access codes from most publishers.

Class Supplies

Instructors can request specific class supplies to be stocked at the bookstore, for example calculators for math classes, grid paper for science classes, maps for environmental studies or specific sized notebook journals. These will be ordered based on availability.

Instructor Copy of Textbook

The bookstore does not order complimentary teaching materials for instructors. The bookstore staff will provide publisher information for the instructor to contact the publisher or sales representative directly. Please be advised, complimentary textbooks can take up to six weeks to receive. The bookstore does not loan textbooks.

New Edition of Textbooks

It is the policy of the bookstore to order the latest edition of a textbook (new or used). When possible, the bookstore will notify the instructor of an edition change. It is the responsibility of the instructor to obtain a copy of their textbook in the current edition. The bookstore will provide publisher information.

Reserve Books at the Library

Some textbooks are available on Reserve at FRC Library. Students can checkout these books for two hours to use in the library for studying. There may be grant funding available for this resource.

Textbook Vouchers

Students receiving financial aid assistance account for a large volume of the sales through FRC Bookstore. There are several programs on-campus and off-campus to help with costs of textbooks and school supplies, including EOPS, Equity/SSSP, CalWorks, Workability, Department of Rehabilitation, DSPS, Veterans Services, Alliance for Workforce Development and Burton.

When a student is approved for an on-campus book voucher program, then the student can shop with their voucher at the FRC Bookstore only. By submitting your Textbook Adoption Form on-time, you are helping this population and all students to be better prepared so they can find their required materials on the shelves by the beginning of the semester.

Used Textbook Buyback

Buyback is only done during finals week at the end of each fall and spring semester. FRC Bookstore can pay up to 50% of the purchase price, no matter where you bought your books! No guarantees of the buy back of any book at any time.  Bring all CD’s, DVD’s and supplemental materials purchased with your textbooks. No original receipt needed.          Highlighting and writing in books OK. No water damaged books.

California Senate Bill (S.B.) 1359 states Zero Textbook Cost (ZTC) course materials “may include open educational resources, institutionally licensed campus library materials that all students enrolled in the course have access to use, and other properly licensed and adopted materials.”

FRC faculty should look into adopting ZTC materials for their classes. See the ZTC webpage for more informtion. 

Hours:

• Mon-Thu: 8:00 a.m. - 9:00 p.m.
• Fri: 8:00 a.m. - 4:30 p.m.
• Sun: Computer Lab, 4:00 p.m. - 8:00 p.m. (except holidays)
• Note: Hours vary during summer/breaks and may change due to disruptions.

Contact:

• Darryl Swarm, Library Director: dswarm@frc.edu
• Venice Lombardo, Senior Library Assistant: vlombardo@frc.edu; Ext. 236
• Website: library.frc.edu

Library Facilities

The 9,957 sq. ft. FRC Library includes:

• 104 seats for study
• 30-station computer lab
• 2 A/V-equipped group study rooms
• Multimedia room with screening area, language lab, 3D printer, and screen reader for vision-impaired patrons

Appointments with the Library Director can be scheduled to discuss compatible space use.

Library Resources and Services

• Website & Guides: Intuitive search box, 24/7 chat, and subject-specific guides. Faculty can suggest updates for guides.
• Collections:
  • 25,000 print books, 400,000+ e-books, 40 databases, 28,000+ full-text journals
  • 90+ print periodicals, 2,600+ non-print media, and 33,000+ streaming videos
  • Accessible with FRC credentials.
• Loan Policy:
  • Books: Semester-long loans for faculty
  • Media: 1-week loan (extensions available)
  • Reference materials: In-library use unless otherwise arranged

Faculty Support

• Special Requests: Interlibrary Loan (fees may apply) and acquisition recommendations.
• Reserves: Faculty may place materials on reserve for student use in the library.
• Research Instruction: Sessions tailored to class needs, covering research techniques, database use, citation management, and more. Request via the Library Research Instruction Form.

Acquisitions Suggestions

Recommendations for books, periodicals, or media relevant to the curriculum are welcome. ADA-compliant non-print media only. Contact the Library Director for suggestions.

Printing Center Services 

General Information

The Printing Center's services are exclusively available to college staff for educational purposes.

Operating Hours:

• Open weekdays from 8 a.m. to 5 p.m.
• Copying access: Available until 7 p.m., Monday through Thursday.

Submitting Photocopy Requests

• Place your work in the IN BOX in the Printing Center.
• Use the Printing Center mailbox in the Administration foyer.
• Job Order Form: Attach a completed job order form (available in the Printing Center).
• Email Requests: Email instructions to printcenter@frc.edu with clear details about your request.

Turnaround Time:

• Allow 2–4 hours for most photocopy requests. Completed materials will be delivered to your mailbox.
• Large Requests:
  • Jobs requiring over 300 copies should be submitted to Printing Center staff.
  • For jobs over 1,500 copies or requiring color ink, allow at least 24 hours' notice.
  • Contact the Printing Center/Switchboard at extension 200 for assistance with large jobs.

Copyright Guidelines

• Materials infringing copyright laws will not be processed.
• For copyrighted materials, approval from the publisher is required.

Personal Photocopies

• Black & White:
  • $0.10 per single-sided copy.
  • $0.15 per double-sided copy.
• Color Copies:
  • $0.50 per single-sided copy.
  • $1.00 per double-sided copy.

Available Equipment & Supplies

• Equipment:
  • Canon Photocopier
  • Laser Printer/Scanner
  • Spiral Binding Machine
  • Paper Cutter
  • Heavy-Duty Stapler
  • Three-hole Punch
  • Fax machine
• Supplies:
  • FRC Letterhead Stationery and Envelopes
  • Colored Paper Stock
  • Parchment Paper

"My FRC" is the portal that you will use as an employee to look at your pay and leave balances, and as a faculty member to access class rosters, enter grades, manage prgram budgets, etc. This is a centralized online platform the serves as a hub for accessing important work-related information, tools, and resources in one place.

The Information Technology Department has created resources to help new employees log into the My FRC Banner portal. 

How to Login to the My FRC Portal (Banner) 

1. Go to the FRC homepage, www.frc.edu, scroll down and click “MyFRC”.
2. Enter your “User ID” 900xxxxxx and “PIN” and click “Login”.
3. If you forgot your “PIN”, click the “Forgot PIN?” button and the system will ask you your security question and reset your “PIN” to your six-digit date-of-birth (mmddyy). Follow the instructions to continue.

On your Banner portal landing page, you can select "Cards" to show up. Go to the bottom of the page and click on "Discover More." You can enable the Faculty Self Service and other relevant cards. 

When in your Faculty Self Service Card

1. Click the “Faculty” tab or the “Faculty and Advisors” link.
2. Click the “Term Selection”.
3. Click the drop down box and select the appropriate semester. 
4. Select “Final Grades”.
5. Using the “Grade” drop down box select the correct grade for each student.
6. For postive attendance classes, enter the Positive Attendance Hours for each student in the “Attend Hours 0999.99” field. (Last Attend Date is not required)
7. Click the “Submit” button to post grades and positive attendance hours (if applicable to your class).
8. Return to “Step 3” for additional courses.

Faculty are required to purchase a permit to park in campus parking areas. Relvant policy is AP 6750. 

The District/College provides parking facilities for vehicles for the sole purpose of conducting college business. The District/College does not take custody of vehicles and only provides space.

The District/College does not sell parking spaces, only permits to park subject to availability of the spaces.

Faculty members are issued one parking pass for use in designated faculty parking areas and may park in the designated area at any time.

Parking Passes

Employees must obtain a parking pass to park on campus in the lower parking lots. Complete the parking permit form and bring it to the Business Office for processing.

Employees:

• 50% or greater - $40 annual, $20 per semester,
• $5 Summer Session
• Less than 50% - $20 annual, $10 per semester,
• $2 Summer Session

Forms and timelines for those being evaluated and the evaluators can be found in the Full-time and Part-time sections below.
Note: deadlines for full-time and part-time faculty differ; please review the timelines and plan carefully.

The collaborative process will consist of these written evaluations:

1. Self (see form under either FT or PT below)
   • Include a representative sample of the following instructional materials from your courses:
     • Course syllabi
     • Course evaluation instruments (document that help you evaluate your students such as tests/assigment examples, workout routines, etc.)
     • Evidence of assessment of SLOs (i.e., SLOAC completion)
2. Peer/panel (see form under either FT or PT below): Peer evaluator(s) and the VPI will each visit one of your classes (in-person or online) as part of the process. Your self-evaluation materials and student evaluations will be provided to your peer/panel for review.
3. Course (student) evaluations
4. Administrative review

These processes are guided by the Collective Bargaining Agreements for Full-time (Articles 12 and 13) and Associate Faculty (Article 6). 

Faculty being evaluated and their peer/panel members will receive communications from the Instruction Office throughout the process. Questions may be directed to Adminsitrative Assistant, Lori Bergum at lbergum@frc.edu or CIO, Derek Lerch at dlerch@frc.edu.

Full-time Evaluation Timeline - Spring 2025

Please mark the deadlines your calendar as necessary.

Evaluation Timeline Deadlines

• Notification of evaluation - by end of the first week of semester
• Student Evaluations – Friday, April 12
• Self-evaluations – Friday, April 19
• Peer/panel evaluations – Friday, May 3
• Finalized -  June 15

Timeline Overview (see firm deadlines above)

• Peer and CIO classroom visits occur during the 9th – 12th week, between March 18 - April 19
• Student evaluations 9th – 11th week of instruction, March 18 - April 12
  • In-person/hybrid classes - faculty will receive packet in mailbox for distribution
• Self-evaluations are due the 12th week of instruction
• Peer evaluations are due the the 14th week of instruction
• CIO meetings with evaluatees (for summary reports) during May 6-17

Forms and Canvas

All forms will be uploaded to the Faculty Evaluation Canvas area. Please check your email for instructions. 

Evaluatees
FT Self-Evaluation Form

Evaluators
FT Peer/Panel Evaluation Form
Counselor (FT Fac) Peer/Panel Evaluation Form

Associate Faculty Evaluation Timeline - Spring 2024

Please mark the deadlines your calendar as necessary.

Evaluation Timeline Deadlines

• Notification of evaluation - by end of the first week of semester
• Self-evaluations – Friday, March 29
• Student Evaluations – Friday, April 12
• Peer evaluations – Friday, April 26
• Finalized in HR -  June 15

Timeline Overview (see firm deadlines above)

• Peer and CIO classroom visits occur during the 9th – 12th week, between March 18 - April 19
• Student evaluations 9th – 11th week of instruction, March 18 - April 12
  • In-person/hybrid classes - faculty will receive packet in mailbox for distribution
• Self-evaluations are due the 10th week of instruction
• Peer evaluations are due the the 13th week of instruction
• CIO meetings with evaluatees (for summary reports) during May 6 - 7

Forms and Canvas

All forms will be uploaded to the Faculty Evaluation Canvas area. Please check your email for instructons. 

AF Self-Evaluation Form

AF Peer Evaluation Form

Online Evaluations 

Faculty may be assigned to evaluate an instructor (full-time or AF) who teaches online. Peer evaluators will “visit” the online course area during the classroom visitation dates in the evaluation timeline. Peer evaluators should reach out to the Instructional Dean to be added as an "evaluator” to the online Canvas course(s) in order to observe the clarity of course organization and materials, and instructor and student interaction. They will be removed from the class upon completion of the evaluation.   

ISP Evaluations

The ISP instructor’s self-evaluation and course materials will be emailed to peer evaluators. Student course evaluations and samples of the instructor’s feedback to students will he made available by the Office of Instruction.  

After reviewing the material, evaluators will complete the evaluation, email it to the evaluee, and set up a time to confer about the evaluation. For instructors out of the area, this should be over the phone or via Zoom.  

See the AF section above for the process timeline, forms and other directions.